IOM: Project Assistant – SNFI & HLP

❗ Notice:

La date limite de cette publication a été dépassée

Special Vacancy Notice

Open to National Internal and External Candidates

Position Title : Project Assistant – SNFI & HLP

Duty Station : Ruyigi (1 position), Burundi

Classification : General Service- G4

Vacancy number : SVN_ 2023_BI10_09 Project Assistant

Type of Appointment : SST Special Short-Term contract – Six months

Estimated Start Date : As soon as possible

Closing Date : 07 November 2023

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments
and migrants.

Organizational Context and Scope:

Under the overall supervision of the Chief of Mission, and the direct supervision of the Shelter/NFI Officer at IOM Burundi the incumbent will be required to work as a member of a multi sectoral team to support the provision of Shelter, Housing Land and Property and Water Sanitation & Hygiene (WASH) relief assistance to population on the move and host communities The incumbent will be based in the IOM office in Ruyigi and will assist to implement field activities related to Shelter/NFI/WASH and HLP.

FUNCTIONS/RESPONSIBILITIES:

1. Participate in and support the implementation of Shelter, NFI, WASH & HLP activities in the field in compliance with the work plan, approved designs, project
specifications, IOM rules and regulations (data protection, Do no Harm)

2. Follow up with field activities closely to maintain their quality including but not limited to the targeting of beneficiaries, in collaboration with the procurement team and the supervisor, assist with the planning of material distribution, assist with the coordination with local authorities, the orientation of Shelter/NFI/WASH focal points in the field, support the implementation of community consultations and other community engagement activities related to HLP programming, update work plan etc.

3. Support the promotion of the HLP rights of population on the move and hostcommunities in line with project priorities and facilitate access to land through
stakeholders and community engagement

4. Participate to the targeting, verification of beneficiary lists, and activities monitoring in coordination with the direct supervisor

5. Facilitate the regular updating of monitoring documents (beneficiaries’ list, activitytracker) for HLP, Shelter, NFI and WASH activities in the field under the supervision
of the direct supervisor

6. Conduct regular visits to project implementation communes and hills.

7. Draft status reports, prepare minutes of meetings, travel requests, purchase requisitions and other documents, as required by the management.

8. Support consistent and documented post-distribution monitoring after HLP/Shelter/NFI/WASH activities at household level.

9. Contribute to harmony within the IOM office and in the area of assignment.

10. Carry out any other related duties assigned by the supervisor.

Education and Experience:

• University degree in Social Sciences, International Development, International Studies / Relations, Law or relevant field from a recognized institution or relevant field from a recognized institution, with 2 years of relevant experience or;
• Completed high school degree from an accredited academic institution with four years of relevant professional experience.
• Experience in working with UN projects highly desirable
• Previous experience in implementing HLP and SNFI programme in an international environment is an advantage.
• Proficiency in computer applications (MS Word, Excel, Outlook, etc).
• Ability to work quickly and accurately and pay attention to detail.
• Willingness to assist efficiently in a very busy project environment.
• Ability to meet deadlines and work under pressure.
• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.

Languages

• Fluency in French in Kirundi is required (oral and written).
• Working knowledge of English

Required competencies
The incumbent is expected to demonstrate the following values and competencies:

Values
• Inclusion & respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion wherever possible.
• Integrity & transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core competencies
• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: Encourages and contributes to clear and open communication and explains complex matters in an informative, inspiring and motivational way.

Notes
IOM is committed to creating a diverse and inclusive environment. Both internal and external candidates can apply for this position. For the purposes of the vacant post, internal applicants are considered first-rank applicants.

Taking up the post is conditioned by the certification that the candidate is medically fit.

How to apply:
Interested candidates are invited to submit their applications to jobsburundi@iom.int latest 07 November
2023.

In order for the applications to be considered valid, IOM only accepts applications with a cover letter not more than one page specifying the motivation for application, addressed to the Chief of Mission, International Organ